For Staffed Entrances

Gate Sentry Visitor Management Software

Tablet-Based Visitor Check-In for Gated Communities & Commercial Properties

Gate Sentry replaces paper logs and desktop systems with a portable tablet. Guards check in guests and vendors, scan SentryPass digital passes, capture ID when required, and keep real-time entry logs from one device. It eliminates hardware like callboxes and keypads, and it's built for properties with on-site security.

Schedule a Demo Watch Software Videos

Gate Sentry visitor management software showing tablet check-in and digital visitor passes

Who Uses Gate Sentry Visitor Management Software

Users manage visitors from their phone. Guards handle check-ins from a tablet. Administrators see everything in real time. And guests and vendors get through the gate in seconds.

User managing a visitor list and digital guest passes in the Gate Sentry app

Users

Manage Visitors from Your Phone

Add guests and vendors, send SentryPass digital passes by text or email, and get arrival alerts by push notification and email when visitors check in.

Visitor showing a SentryPass on a smartphone for quick gate check-in

Guests & Vendors

Digital Passes for Fast Entry

Guests and vendors arrive with a SentryPass on their phone, saved to Apple Wallet so it pops up near the gate. The guard scans it, and they're checked in within seconds.

Security guard using the Gate Sentry tablet for visitor check-in

Security Guards

Tablet-Based Visitor Check-In

Scan digital passes, look up arrivals, capture ID when required, and log every entry from one portable tablet, with ban alerts built in. It keeps working offline. No paper, no desktop, no delays.

Administrator viewing real-time visitor logs on the Gate Sentry admin dashboard

Administrators

Real-Time Visitor Logs and Reporting

View live gate activity, search entry logs by name or date, manage user accounts, and see reports on security performance and visitor volume from one cloud-based dashboard.

Watch Software Videos

Features

Gate Sentry Visitor Management Software Features

Visitor check-in, digital passes, entry logging, and real-time reporting for users, guests and vendors, security guards, and administrators.

For Users

Visitor Management for Users

Users manage their own visitor list, send digital passes, and get real-time arrival alerts from the Gate Sentry app or web portal.

Users pre-clear their own guests, so the gate makes far fewer phone calls.

Manage visitors: Add, edit, and remove guests and vendors, and mark them permanent or temporary.
Digital passes: Send a SentryPass by text or email that saves to Apple Wallet or Google Wallet.
Arrival alerts: Get a push notification and email when your visitor checks in.
Event guest lists: Create an event and upload a guest list, and guards check guests in.
Entry log: See a complete history of visitor entries tied to your account.
Household bans: Block someone from visiting your home, and guards are alerted if they arrive.

Watch Software Videos

Gate Sentry app and web portal for managing visitor lists and digital passes

For Guests, Vendors & Deliveries

Digital Visitor Passes with SentryPass

SentryPass is a digital pass guests and vendors receive by text or email and save to Apple Wallet or Google Wallet. In Apple Wallet, it pops up as they approach the gate. The guard scans it on the tablet, and they're checked in in about 3 seconds.

A 3-second SentryPass scan replaces typing names and making phone calls.

Pass delivery: Guests and vendors get their SentryPass by text or email before they arrive.
Apple Wallet and Google Wallet: The pass saves to either wallet, and in Apple Wallet it pops up on arrival.
Rapid check-in: The guard scans the pass, and the visitor's details appear instantly.
Arrival alert: The user gets a push notification and email at check-in.

SentryPass digital visitor pass being scanned on the Gate Sentry tablet

For On-Site Security Teams

Tablet-Based Visitor Check-In for Guards

Gate Sentry replaces paper logs, desktop computers, and legacy systems with one portable tablet. Guards handle every check-in, ID capture, and entry log from one device, wherever they're stationed.

Keeps checking in visitors during internet outages, and syncs when the connection returns.

Scan passes: Scan a SentryPass and check in a visitor in about 3 seconds.
Fast lookup: Find arrivals by user name, address, vendor company, or license plate.
Optional ID capture: Record a visitor's ID when your property requires it.
Optional tablet calling: Call a user directly from a cellular tablet when a visitor isn't on the list.
Offline capability: Runs without internet and syncs automatically when it returns.
Ban list alerts: The tablet alerts the guard when a visitor matches a property-wide or household ban.
Digital entry logs: Every check-in is logged and searchable, with optional check-out tracking.

Watch Software Videos

For Administrators

Real-Time Visitor Logs & Reporting Dashboard

Administrators get complete oversight through a cloud-based dashboard with real-time entry logs, visitor tracking, and reporting on security performance.

Search any date's entries in seconds, with no paper logs to dig through.

Real-time entry logs: View live gate activity and search by name, date, or license plate.
User management: Add, edit, and remove accounts and access permissions.
Reporting: See security performance, busiest gate times, and visitor volume.
Ban list: Ban a guest, vendor, or entire company from the whole property.
Scheduling and restrictions: Set entrance hours by group and restrict access for selected accounts.
Parking passes: Create passes and email them to users for their visitors.
Property broadcasts: Send alerts, meeting reminders, and notices by app push notification and email.
Multi-property login: Manage multiple communities from one administrator login.

Gate Sentry admin dashboard showing real-time visitor logs and reporting

Features

Gate Sentry Visitor Management Software Features

Visitor check-in, digital passes, entry logging, and real-time reporting for users, guests and vendors, security guards, and administrators.

For Users

Visitor Management for Users

Users manage their own visitor list, send digital passes, and get real-time arrival alerts from the Gate Sentry app or web portal.

Users pre-clear their own guests, so the gate makes far fewer phone calls.

Manage visitors: Add, edit, and remove guests and vendors, and mark them permanent or temporary.
Digital passes: Send a SentryPass by text or email that saves to Apple Wallet or Google Wallet.
Arrival alerts: Get a push notification and email when your visitor checks in.
Event guest lists: Create an event and upload a guest list, and guards check guests in.
Entry log: See a complete history of visitor entries tied to your account.
Household bans: Block someone from visiting your home, and guards are alerted if they arrive.

Watch Software Videos

For Guests, Vendors & Deliveries

Digital Visitor Passes with SentryPass

A 3-second SentryPass scan replaces typing names and making phone calls.

Pass delivery: Guests and vendors get their SentryPass by text or email before they arrive.
Apple Wallet and Google Wallet: The pass saves to either wallet, and in Apple Wallet it pops up on arrival.
Rapid check-in: The guard scans the pass, and the visitor's details appear instantly.
Arrival alert: The user gets a push notification and email at check-in.

For On-Site Security Teams

Tablet-Based Visitor Check-In for Guards

Gate Sentry replaces paper logs, desktop computers, and legacy systems with one portable tablet. Guards handle every check-in, ID capture, and entry log from one device, wherever they're stationed.

Keeps checking in visitors during internet outages, and syncs when the connection returns.

Scan passes: Scan a SentryPass and check in a visitor in about 3 seconds.
Fast lookup: Find arrivals by user name, address, vendor company, or license plate.
Optional ID capture: Record a visitor's ID when your property requires it.
Optional tablet calling: Call a user directly from a cellular tablet when a visitor isn't on the list.
Offline capability: Runs without internet and syncs automatically when it returns.
Ban list alerts: The tablet alerts the guard when a visitor matches a property-wide or household ban.
Digital entry logs: Every check-in is logged and searchable, with optional check-out tracking.

Watch Software Videos

For Administrators

Real-Time Visitor Logs & Reporting Dashboard

Administrators get complete oversight through a cloud-based dashboard with real-time entry logs, visitor tracking, and reporting on security performance.

Search any date's entries in seconds, with no paper logs to dig through.

Real-time entry logs: View live gate activity and search by name, date, or license plate.
User management: Add, edit, and remove accounts and access permissions.
Reporting: See security performance, busiest gate times, and visitor volume.
Ban list: Ban a guest, vendor, or entire company from the whole property.
Scheduling and restrictions: Set entrance hours by group and restrict access for selected accounts.
Parking passes: Create passes and email them to users for their visitors.
Property broadcasts: Send alerts, meeting reminders, and notices by app push notification and email.
Multi-property login: Manage multiple communities from one administrator login.

Why Properties Switch

Gate Sentry vs. Legacy Visitor Management Systems

Most visitor management platforms in use today were built for a different era: on-site servers, dated apps, and long installs. Here's how Gate Sentry compares to the legacy systems it replaces.

Feature	Gate Sentry	Legacy VMS Platforms
Infrastructure	Cloud-based, with nothing to host on-site	Often run on aging on-site servers and desktops
Guard experience	Mobile-first tablet, used anywhere at the gate	Tied to a desktop in the guard booth
User app & guest passes	App rated 4.8★ on the App Store from 9,268 ratings, with Apple Wallet passes	Dated apps, often with low app-store ratings
Check-in speed	About 3 seconds per SentryPass scan	Typing names and calling the host for each car
Internet outages	Guard tablet keeps working offline, then syncs	Check-in stalls when the connection drops
Hardware	Eliminates hardware like callboxes and keypads, and works with your existing gates	Proprietary hardware and equipment contracts
Time to go live	30 days or less, with white-glove setup	Lengthy installs and hardware scheduling
Multi-property portfolios	One administrator login for multiple communities	Separate accounts at each property
Support	A US-based, in-office support team, plus 24/7 support for security teams	Slow, ticket-based support

Comparison reflects common limitations of legacy HOA and commercial visitor management platforms.

Schedule a Demo

Onboarding & Support

Onboarding, Training & Support for Gate Sentry

We handle the heavy lifting. From a white-glove data transfer off your old system, to guard certification training and 24/7 support for security teams, our team makes sure your security staff, users, and administrators get the most out of Gate Sentry.

Done For You

White-Glove Data Transfer

Send us the data you have from your previous provider, and our team imports it and configures your entrances and access rules for you.

Certified

Security Officer Certification

Your guards complete a 10-video security officer certification course with quizzes and earn a certificate, and supervisors track each officer's progress, so every guard is consistent and accountable from day one.

Real, US-Based Support Team

Reach real people on our in-office, US-based support team, not a chatbot. Security teams get 24/7 support, and users and administrators get help from people who know the product.

Role-Specific Training

Training videos and onboarding tailored to each role, so users, administrators, and security guards each learn exactly what they need. Most properties are fully trained and live in 30 days or less.

Learn More About Our Team

Property Types

Visitor Management by Property Type

Gate Sentry secures staffed gates at gated communities, apartments, resorts, and commercial properties. For unmanned entrances, Sentry Solo provides access control that eliminates hardware like callboxes and keypads.

Visitor management software for gated communities with on-site security guards

Gated Community

Gated Community With On-Site Security

Tablet-based visitor management that replaces paper logs and streamlines guard operations.

Manned Gated Community

Unmanned Gate

Gated Community Without On-Site Security

Smartphone entry with VirtualKey, SoloPass for guests, and VirtualKeypad codes for vendors. It eliminates hardware like callboxes and keypads.

Unmanned Gated Community

Multifamily

Replace fobs and callboxes with mobile entry and digital passes for guests and vendors.

Multifamily

Hospitality

Hospitality & Leisure

Manage guest, member, and vendor entry across amenities and event spaces.

Hospitality & Leisure

Commercial

Track contractors, vendors, and deliveries with digital check-in, Lobby Check In for front desks, and searchable entry logs.

Commercial

Gated Community With On-Site Security

Tablet-based visitor management that replaces paper logs and streamlines guard operations.

Manned Gated Community

Gated Community Without On-Site Security

Smartphone entry with VirtualKey, SoloPass for guests, and VirtualKeypad codes for vendors. It eliminates hardware like callboxes and keypads.

Unmanned Gated Community

Multifamily

Replace fobs and callboxes with mobile entry and digital passes for guests and vendors.

Multifamily

Hospitality & Leisure

Manage guest, member, and vendor entry across amenities and event spaces.

Hospitality & Leisure

Commercial

Track contractors, vendors, and deliveries with digital check-in, Lobby Check In for front desks, and searchable entry logs.

Commercial

← swipe to explore →

FAQ

Common Questions About Gate Sentry

Does Gate Sentry work with our existing gates?

Yes. Gate Sentry is software, not hardware. It runs on a tablet and works with the gate operators and entry systems you already have, with nothing to rip out or replace at the gate.

Do we need to buy any hardware?

Only a tablet for your guards, which you can buy through Gate Sentry's tablet partner or supply yourself. Gate Sentry eliminates hardware like callboxes, keypads, kiosks, and desktop computers. Guests and vendors arrive with a SentryPass on their phone, saved to Apple Wallet or Google Wallet, and the guard checks them in on the tablet.

Does it keep working during an internet outage?

Yes. The Gate Sentry tablet keeps working offline, so guards keep checking in visitors when the connection drops, and logged check-ins sync automatically once service returns.

How long does it take to switch from our current system?

Most properties go live in 30 days or less. Our team handles a white-glove data transfer: you send the data you have from your previous provider, and we import it and configure your access rules. Then we train your staff, users, and security officers before go-live.

Does Gate Sentry work for commercial properties?

Yes. Guards use Gate Sentry to check in contractors, vendors, and deliveries at staffed entrances, with optional ID and license plate capture. For lobbies and front desks, Lobby Check In lets visitors register by text and check in on a computer or tablet, with custom form fields, screening questions, and signed agreements.

What if we don't have on-site security officers?

Gate Sentry is built for staffed gates with guards on site. If your gates or entrances are unmanned, our companion product Sentry Solo provides self-service access from a phone: users open entrances with VirtualKey, guests tap SoloPass, and vendors enter VirtualKeypad codes. It eliminates hardware like callboxes and keypads, with no guard required.
Learn About Sentry Solo

Can we use Gate Sentry for some gates and Sentry Solo for others?

Yes. Many properties run both: Gate Sentry at the staffed main entrance and Sentry Solo at unmanned secondary gates, amenities, or back entrances. Guests get one link with both a SentryPass and a SoloPass, users manage everything from a single app, and administrators see every entrance from one dashboard.

What Our Clients Say

Gated Community

Hannah McCormick, Resident

"Before Gate Sentry, my guests almost always had to wait while the guard called me. Now I just send them a SentryPass and they're checked in right away. It saves me from constant phone interruptions, and it keeps traffic moving at the gate."

Gated Community

Victor Hernandez, Resident

"What I like is that my visitors don't need to memorize a code or deal with a callbox. They show the SentryPass on their phone, the guard scans it, and it takes seconds. It feels like a smoother process for everyone involved."

Gated Community

Brenda Cole, Security Officer

"I've worked at this gate for years, and the old paper logbooks were a nightmare, handwriting was hard to read, and we were always chasing down missing names. With the tablet, everything is clear. If a resident adds someone, it updates immediately, and the SentryPass scans take hardly any time at all."

Gated Community

Thomas Young, Guard Supervisor

"During peak hours it used to back up all the way down the street. Since we started scanning SentryPasses and logging visitors on the tablets, cars move through faster. It cuts down on stress for us and for the residents waiting in line."

Gated Community

Nicole James, Community Manager

"We used to get constant complaints about long waits at the front gate. Since implementing Gate Sentry, those complaints have dropped off dramatically. Residents like being able to send their own SentryPasses, and our guards aren't tied up making calls for every visitor."

Gated Community

Christopher Walker, HOA Board Member

"From the board's perspective, the reporting has been the biggest change. If there's ever a question about who came in on a certain day, we can pull a clean log right from the system. That wasn't possible before when everything was written down."

Gated Community

Jasmine Lee, Property Manager

"Rolling out a new system to both residents and guards could have been a headache, but this went smoothly. The guards picked it up quickly because the tablets are straightforward, and the residents appreciate not having to deal with callboxes anymore. Overall, it's taken friction out of the entry process."

Schedule a Demo

Discover how Gate Sentry can be tailored to your specific property needs, enhancing both security and efficiency